Collaboration and Communication Strategies
You’ve seen the impact high-performing teams can have in business. But what if they could achieve even more? What if they had the space to be more creative, to share ideas instantly and easily across geographies and generations while staying in sync with each other?
In a world where collaboration is how work gets done, teams need workspaces and tools they are comfortable using. And it’s up to business leaders to make it easy for them to get both.
There has never been a wider spectrum of workstyles. There are more working millennials than ever before, remote working is commonplace, and the tools used to get work done have expanded far beyond email and phones. Teams are composed of people inside and outside traditional IT barriers, such as firewalls. They are spread across timezones and composed of a changing cast of characters.
As a business leader, you need to make sure your organization provides collaboration tools that suit different personalities, skillsets, and needs. Because what works for one person or team may not work for another. You also need to accommodate the diverse work styles of the multiple generations now in the workforce. Millennials have been using chat and social media their whole lives and want the same engaging, real-time experiences at work. Other generations favor the traditional voice, email, and document-based apps.
All tools need to interoperate seamlessly, because everyone expects the fluid digital experiences they are used to from their day-to-day lives as consumers.
So, what’s the right technology solution for modern collaboration and teamwork? It must be flexible enough to meet all your teams’ communication needs, become a single hub for teamwork, be customizable, and stay secure.
Microsoft Teams, the hub for teamwork in Microsoft 365, makes it simple for teams to communicate in real-time, make fast decisions, and share content in an open and transparent way. Teams cuts across organizational boundaries by allowing private chats, group chats, or team conversations that are visible to the entire team.
Work that traditionally required an in-person meeting happens right in the hub—through chat, calls, smaller group video conferences, and shared files—faster than before, from virtually anywhere, and even with guests outside your organization. This allows your teams to be more connected and enables individuals to manage a greater flow of information.
SōtirIS Information Strategies Microsoft Teams Consulting Practice
Microsoft Teams is the core collaboration and communications platform delivered by SōtirIS Information Strategies. Our Teams consultants follow best practices for deploying a user-friendly and secure business tool for your end-users.
Microsoft Teams has an underlying administration and management platform that allows for the creation of a well-developed governance framework for deploying Microsoft Teams. Developing a design for governance and security is imperative to make Microsoft Teams the great collaboration and communication tool that will make your organization a team of efficient and productive users.
A well-designed Microsoft Teams platform requires expertise in governance and security. This platform must be user-friendly, but also include the security settings necessary to prevent improper access and data loss to outside parties.
Why You Should Leave Public Folders in the Past
If you’ve already deployed Microsoft Teams without following best practices for governance and security, our Microsoft Teams consultants can help regain control of your environment. Many organizations, large and small, have begun to use Microsoft Teams in an unstructured fashion (i.e., opened the floodgates). Do you remember Exchange/Outlook Public Folders? The historic issues with Public Folders:
- Un-structured design
- Everybody can create folders
- Contains a ton of duplicate files and folders
- Difficult to navigate
- Impossible to find information quickly
Most organizations removed access to Public Folders from end-users when they moved to Microsoft Office 365 because of the inherent nature of an unstructured design.
Will your MS Teams environment become the same disaster that was Public Folders? It’s very possible to become the same “mess” without proper planning and design.